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Municipalities accepted into the Community Planning Program will be required to hire a consultant to complete the project. Procurement options and procedures will depend on the funding agency.
Consultant Procurement Options for RTA Funded Projects
Once your project has been accepted into the RTA’s Community Planning Program, the RTA provides two options for procuring a consultant for your project; an RTA-led procurement and an applicant-led procurement. Both options are described in more detail below. In either of the two options, communities will make the selection of the consultant with the RTA serving in an advisory role. Additionally, each project is required to include a disadvantaged business enterprise goal (DBE) as part of the proposal requirements.
RTA-Led Procurement Process
The RTA will enter into contracts with multiple consulting teams on a task order contract to complete Community Planning projects. These consultant teams will be solicited after the Preliminary Program of Projects is presented to the RTA Board and will target teams with the skill sets required to complete these specific types of projects. The RTA will distribute introductory packets about each of the task order consulting teams upon being accepted into the program. By choosing this method, a traditional Request for Proposals (RFP) is not released. Instead, the project description and scope of work from the Application will be submitted directly to all of the pre-qualified teams. Interested teams will submit a proposal to the RTA, including both a proposed scope of work and budget. The RTA will work closely with the applicant to choose a preferred consulting team. Once the consultant is selected, the applicant will enter into an Intergovernmental Agreement (IGA) with the RTA, and the RTA will execute a task order contract amendment with the consultant. Once the project is initiated, the RTA will be the lead on project management activities, including consultant management and requisition processing.
Applicant-Led Procurement Process
By choosing this method, the applicant will prepare and release an RFP and choose the consultant through an open procurement process. Prior to releasing the RFP, a technical services agreement will be executed between the applicant and the RTA for a “not to exceed” budget amount. As noted previously, applicants are responsible for providing 100% of any costs of the project over the not to exceed budget set for the project. The applicant will then select a preferred consultant from the proposals that were received, and execute a professional services agreement with that selected consultant. Once the project is initiated, the applicant will be the lead on project management activities, including consultant management and requisition processing.
Consultant Procurement Options for CMAP Funded Projects
For CMAP-funded projects, successful grantees will be required to procure a consultant through a formal request for proposal (RFP) process. If needed, CMAP staff will be available for technical assistance to the community during this procurement process.
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