Procurement Process

Once your project has been accepted into the Community Planning Program, the RTA provides two options for procuring a consultant for your project; an RTA-led procurement and an applicant-led procurement.

1.  RTA-Led Procurement Process

The RTA has pre-qualified consulting firms on an existing task order contract to complete Community Planning projects. By choosing this method, a traditional Request for Proposals (RFP) is not released. Instead, the project description and scope of work from the application will be submitted directly to all of the pre-qualified firms.  Interested firms will submit a proposal to the RTA, including both a proposed scope of work and budget. The RTA will work closely with the applicant to choose a preferred consulting firm. Once the consultant is selected, the applicant will enter into an Intergovernmental Agreement with the RTA, and the RTA will execute a task order contract amendment with the consultant. When the project begins, the RTA will be the lead on administrative activities, including consultant management and requisition processing.

2.  Applicant-Led Procurement Process

By choosing this method, the applicant will prepare and release an RFP and choose the consultant through an open procurement process. Prior to releasing the RFP, a technical services agreement will be executed between the applicant and the RTA for a “not to exceed” budget amount. The applicant will then select a preferred consultant from the proposals that were received, and execute a professional services agreement with that selected consultant.  Once the project is initiated, the applicant will be the lead on project management activities, including consultant management and requisition processing.